Using your Library

Guidelines for photography and filming in the Library


These guidelines apply to all UOW Library facilities, including the Main Library (Building 16), Curriculum Resource Centre (Building 22) and Shoalhaven Campus Library.

We are proud of our buildings and facilities. Students, staff and visitors to the Library are welcome to take photographs for their own personal or study use without formal authorisation from the Library, providing Library staff and clients are not inconvenienced in any way.


  • Photography must not interfere with the study, research, privacy, or safety needs of Library clients.
  • Extensive flash photography that may disrupt clients is not permitted unless authorisation has been sought.
  • Photographs of Library staff and/or clients should not be taken without first receiving their permission.
  • Photography should not hinder access to exits, stairways, corridors, doorways and other facilities.
  • Photography involving lights, tripods or requiring movement of Library materials or furniture must be authorised in advance by the Library.
  • The Library reserves the right to withdraw permission to use personal photographic equipment in the Library at any time or to restrict permission during peak study periods such as examination weeks.

Photography for commercial purposes, publication or broadcast

All photography or filming for commercial purposes, publication or broadcast must be authorised by the Library.

The Communications and Promotions Coordinator should be contacted in the first instance with details of the request. The request should be made as far in advance of the requested time as possible and details provided in writing or via email.

Permission to film within the Library will take into consideration time of year, time of day, and anticipated disruption to clients, staff and facilities.

The photographer will be required to obtain consent forms from each person photographed or filmed. Failure to do so could result in legal action by the persons involved.

Photography for research purposes

The Library permits research photography of its materials and resources within certain limitations. A digital camera may be of benefit when it is not possible to photocopy a record, for example large materials such as plans.

If you would like to take photographs or make digital copies of original records or other items in the rare book and archival collections please discuss your request with the Archivist. Flash photography may not be appropriate. Copyright clearance and other access permissions may also be required.

Photography may be permitted for personal research purposes. If you wish to display, publish or make further reproductions of the material, copyright permission may be required. The photographer will be responsible for obtaining any relevant permission from the copyright owner before material can be photographed.

The Library is unable to provide any specific reproduction services.


For questions regarding authorisation, please contact the Communications and Promotions Coordinator, telephone: 02 4221 3284.

Last reviewed: 14 November, 2013

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