Publication management


Annual Register of Research Outputs, Wollongong


Background: Changes to publications data collection

Findings from the Review of Research Policy and Funding Arrangements (Watt Review, July 2015) and the subsequent initiatives announced in the National Innovation Science Agenda (December 2015), have resulted in changes to the Research Block Grants calculations.

The Watt Review considered that “Publications are a very important measure of academic productivity. However, the incentives to publish embedded in almost all other areas of the academic research system, such as academic promotions and global university rankings, are far stronger than the impact of less than 10 per cent weighting in the current RBG”.

Upon this advice, publications have been removed from both the Research Block Grants calculations and the Higher Education Research Data Collection (HERDC) from 2016.

Publication Management at UOW

UOW recognises that publication track record remains an essential indicator of research quality which is recognised in competitive grants and rankings. Research outputs are also an important part of UOW’s Academic Promotions assessment, Research Active determinations, Faculty Funding allocations and our Excellence in Research Australia (ERA) performance. Consequently UOW will continue to collect this data as part of the Annual Register of Research Outputs, Wollongong (ARROW).

What is included in ARROW?

ARROW will collect information about UOW’s traditional and non-traditional research outputs produced in the previous calendar year, using inclusion criteria closely based on the ERA submission guidelines and the former HERDC Publications specifications. Additionally, comprehensive information about commissioned Research Reports will be collected. These reports are an important demonstration of research collaboration and will feature in the Federal Government’s National Impact and Engagement Assessment, commencing in 2018.

Research Output Categories

  • Books - authored research
  • Book Chapters
  • Journal Articles - refereed article in a scholarly journal
  • Conference Publications - full written paper refereed
  • Creative works
  • Research reports for an external body

Key dates

Date Action
May 2016 Faculties finalise research outputs data for Jan to Dec 2015 (send to or enter into RIS)
30 June 2016 Library finalises ARROW for 2015
Early July 2016 Reports provided by RSO and IMU to Associate Deans (Research) and Faculty Research Coordinators

Please note that whilst every effort will be made to include late submissions, research outputs received after the specified timeframes cannot be guaranteed inclusion in ARROW.


For further information about the ARROW guidelines, contact the Research Services Office on x3386. For advice about publication management, or to verify your publications in RIS, contact the Library’s Scholarly Content Team on x5109.


Author affiliation

To be ‘affiliated’ with UOW for ERA purposes, the researcher must be a full time or part time employee of UOW. Adjunct fellows, honorary staff, casual staff and Higher Degree by Research (HDR) students are considered affiliated if UOW is identified in the publication by-line.


For the purposes of ERA, research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative.

This definition of research encompasses pure and strategic basic research, applied research and experimental development. Applied research is original investigation undertaken to acquire new knowledge but directed towards a specific, practical aim or objective (including a client-driven purpose).

A research publication must be characterised by:

  • substantial scholarly activity, as evidenced by discussion of the relevant literature, an awareness of the history and antecedents of work described, and provided in a format which allows a reader to trace sources of the work, including through citations and footnotes
  • originality
  • veracity/validity through a peer review process or by satisfying the quality control processes of a commercial publisher
  • increasing the stock of knowledge
  • being in a form that enables the dissemination of knowledge

Peer review

For ERA purposes, an acceptable peer review process is one that involves an assessment or review, before publication, of the research output in its entirety by independent, qualified experts. The term ‘independent’ in this context means independent of the author. A statement from an author that a research output was peer reviewed is not sufficient evidence.

ARROW Inclusion Criteria:


Rules Inclusions Exclusions
1. must meet the definition of research
  • critical scholarly texts (e.g. music, medieval or classical texts)
  • textbooks
2. must be a major work of scholarship
  • new interpretations of historical events
  • anthologies
3. must have an International Standard Book Number (ISBN)
  • new ideas or perspectives based on established research findings
  • edited books
4. must be written entirely by a single author, or by joint authors who share responsibility for the whole book  
  • creative works such as novels
5. be offered for sale in the form of: hard copies, bound, CD-ROMs, packaged, and/or e-books, on subscription or fee basis; and  
  • translations (unless they have a major demonstrable original research component)
6. the author must be affiliated with UOW  
  • revisions or new editions
  • manuals and handbooks
  • theses (PhD, Masters and Honours)


Rules Inclusions Exclusions
1. must meet the definition of research
  • a critical scholarly text of chapter length, e.g. in music, medieval or classical texts
  • chapters in textbooks
2. must have an ISBN
  • critical reviews of current research.
  • entries in reference books
3. A book chapter may be included if it has been published previously as long as it constitutes substantial new knowledge and constitutes original research
  • a scholarly introduction of chapter length to an edited volume, where the content of the introduction reports research and makes a substantial contribution to a defined area of knowledge
  • anthologies
4. the author must be affiliated with UOW  
  • revisions of chapters in edited books
5. be a chapter in a book offered for sale in the form of: hard copies, bound, CD-ROMs, packaged, and/or e-books, on subscription or fee basis  
  • literary or creative pieces such as collections of short stories
  • brief introductions
  • brief editorials
  • appendices
  • forewords
  • translations (unless they have a major demonstrable original research component)
  • case studies
  • encyclopaedia entries


Rules Inclusions Exclusions
1. must meet the definition of research
  • commentaries and communications of original research
  • letters to the editor
2. must be published in a scholarly journal
  • research notes.
  • case studies
3. must have been peer-reviewed
  • letters to journals, provided that the letter satisfies the definition of research) and the requirements for journal articles in this section
  • articles designed to inform practitioners on existing knowledge in a professional field
4. must have an International Standard Serial Number (ISSN) or the journal is classified as ‘refereed’ in Ulrich’s Knowledge base. The ISSN must either appear on the journal or be recorded in an authoritative journal listing such as Thomson-Reuters Master Journals List or the Scopus database
  • critical scholarly texts which appear in article form
  • articles in newspapers and popular magazines
5. Some journals may be regularly published as separate volumes with an ISBN rather than an ISSN. Provided that the publication is clearly identified as an edition of a journal and not a book, articles in such publications may be eligible if they meet all other criteria
  • articles reviewing multiple works or an entire field of research
  • editorials
6. The author must be affiliated with UOW
  • invited papers in journals
  • book reviews
  • articles in journals which are targeted to both scholars and professionals
  • brief commentaries and communications of original research
  • articles in a stand-alone series.
  • reviews of art exhibitions, concerts, theatre productions.


Rules Inclusions Exclusions
1. must meet the definition of research
  • Conference papers that meet the rules specified, that aren’t mentioned on the exclusions list
  • keynote addresses
2. be published in full (the publication may appear in a number of different formats, e.g. a volume of proceedings, a special edition of a journal, a normal issue of a journal, a book or a monograph, digitally or conference or organisational website);  
  • plenary addresses
3. be peer reviewed; and  
  • papers that appear only in a volume handed out to conference participants
4. be presented at a conference, workshop or seminar of national or international significance.  
  • participation in discussions as a panel member
Conference publications do not require an ISBN or need to be published by a commercial publisher.  
  • facilitation of workshops at conferences
  • where only the abstract of a conference paper is published; and
  • poster presentations


1. Must meet the definition of research
2. Researchers must provide a written statement identifying the research component of the output.
3. Multiple exhibitions/performances of non-traditional research output types may be counted as separate outputs where each subsequent exhibition/performance introduces a new research component to the work that builds upon the initial research component of the output
4. Multiple exhibitions/events cannot be counted as multiple research outputs where the repeated exhibitions/events do not introduce a new research component to the work.
Type Inclusions Exclusions
Original Creative Works
  • Visual art work: A research output such as a fine arts and crafts work, diagram, map, photographic image, sculpture or installation.
  • Design/Architectural work: Realised, constructed, fabricated or unrealised building and design projects. ‘Unrealised’ projects must have an statement that provides evidence of the research involved.
  • Textual work: Written creative work that is not eligible to be submitted as a book or journal article, such as a novel or art review. Exhibition catalogues and catalogue entries may be submitted in this sub-category.
  • Other: Original creative works that do not fit the other research outputs types. For example, scholarly editions, scholarly translations may be submitted under this sub-category, provided they meet the relevant eligibility criteria, including meeting the definition of research.
Live Performance of Creative Works
  • Music: New work or a demonstrably new or innovative interpretation or production of an existing work.
  • Play: New work or a demonstrably new or innovative interpretation or production of an existing work.
  • Dance: New work or a demonstrably new or innovative interpretation or production of an existing work.
  • Other: Other Live Performance of Creative Works not listed above. New work or demonstrably new or innovative interpretation or production of an existing work.
Recorded/ Rendered Creative Works
  • Audio/Visual Recording: Research outputs presented in an audio-visual format, such as films, documentaries or audio-visual presentations.
  • Performance: Performances (in music, dance, theatre, etc.) that have been created specifically for a recorded medium.
  • Inter-arts: Recorded/rendered creative works, often experimental, produced in association with other researchers in other disciplinary fields.
  • Digital creative works, including creative 3D models, digital outputs of architectural and design projects, computer programs, games and visual artworks.
  • Website/ Web based exhibition: These are eligible as recorded/rendered creative works if the eligible researcher is the creator of the creative works featured in the website. Curated web based exhibitions of the creative work of others must be submitted as Curated or Produced Substantial Public Exhibitions and Events.
  • Other recorded/rendered creative works not listed above.
Curated or Produced Substantial Public Exhibitions and Events
  • Web based exhibition: The curation and/or production of an internet website presenting a collection of creative works where the internet is the medium of the exhibited works.
  • Exhibition/Event: The curation and/or production of a collection of creative works exhibited together for the first time, in that particular arrangement, in a recognised gallery, museum, or event. This should be accompanied by a well-researched publication that includes the date and location of the exhibition.
  • Festival: The curation of a festival bringing together innovative work or existing works in an innovative format or through a theme that provides new perspectives and/or experiences.
  • Other: Curated or substantial public exhibitions and events that do not fit into the above sub-categories of the Curated or Produced Substantial Public Exhibitions and Events research output type.

Research Reports

A Research Report for an External Body is a written research output commissioned or solicited by an external body such as a government department or private company.

Type Inclusions Exclusions
Research Reports for an External Body
  • Public Sector:A research report that has been undertaken for an Australian, state, territory, local, foreign or international government body or organisation.
  • Industry: A research report that has been undertaken for a company, industry organisation, industry peak body, or an employer/employee association.
  • Not-For-Profit: A research report that has been undertaken for a body or organisation operating in the not-for-profit sector.
  • Other: A research report undertaken for an organisation not covered by the above sub-categories.
  • submissions to public inquiries and consultations, including government or parliamentary inquiries;
  • policy blogs or online commentaries/articles; and
  • briefing notes.

← Publication management @ UOW

Last reviewed: 5 May, 2016