Electronic Readings Service
About the Electronic Readings Service
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Submitting materials
See also:
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Contacts: telephone 02 4221 3331 (internal callers use extension 3331), or email ereading@uow.edu.au
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The Electronic Readings Service provides a centralised service for the submission, processing, production and copyright management of all readings to be made available online.
Submitted materials will be scanned and made available via the Library Catalogue. All eLearning sites will automatically include a Readings link to subject readings on the Library Catalogue.
The service will source materials from the Library collection on request and provide advice on the use of existing electronic resources from fulltext databases and electronic journal collections. The centralised processing of all digital copying will ensure more effective compliance with the requirements of the Copyright Act, and allow the creation of a repository of electronic readings as a University-wide resource.
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Electronic readings are of two main types:
- Printed materials such as book chapters, journal articles or original subject materials which have been scanned into a digital format. The Electronic Readings Service will scan requested print materials into PDF format, for viewing using the free Adobe Acrobat Reader software.
- Existing digital documents such as fulltext database articles, electronic journals, and electronic books. The Electronic Readings Service will provide advice on existing electronic resources relevant to your subject. It is also possible to convert existing electronic files such as Word documents or PowerPoint presentations into PDF format for inclusion in the Electronic Readings collection.
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Please use the quiz below to find out whether you need to submit material to the Electronic Readings Service.
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All requests should be submitted to the Electronic Readings Service (extension 3331, ereading@uow.edu.au) in the Library using the Electronic Readings Submission Form.
Your submission should include the full bibliographic details of the items required. Electronic readings will be made available via the Library Catalogue and will be searchable by author, article/chapter title, keywords, subject code and lecturer's name. In addition, all WebCT sites will automatically include a Readings link to subject readings on the Library Catalogue.
We will endeavour to process your request as quickly as possible. Processing times vary depending on demand and the number of readings requested in a particular job. You will be notified by Electronic Readings Service staff of any potential delays.
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In what formats can materials be submitted?
Materials for inclusion in the Electronic Readings collection can be submitted as:
- Original print items (book sections and journal articles) selected from the Library collection or from other libraries.
- Good quality photocopies of original items suitable for scanning. Text should be clearly legible and reasonably square on the page with a margin of at least 2cm at the edges.
- Existing Word or PowerPoint files which will be converted into PDF format for inclusion in the Electronic Readings collection.
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No. The Electronic Readings Service offers a centralised approach to copyright management and is designed to ensure that the risk of copyright infringement across the University is minimised. For this reason, all electronic copying of copyright materials intended to be made available online must be processed through the service. All readings will include a copyright notice as required by the Copyright Act, and authorised access will be restricted to students and staff of the University.
The use of professional scanning equipment and document enhancement software by the centralised service will also ensure that scanned documents are of high quality and displayed in a consistent format.
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Copying and communication of copyright material for educational purposes is governed by a statutory licence under Part VB of the Copyright Act. The Act specifies the 'reasonable portion' of a copyright work or periodical publication which can be copied or communicated for educational purposes. Under the provisions of the Act, a reasonable portion is defined as:
- hard copy to digital copying of works: 10% of the the number of pages in a work, or if the work is divided into chapters, one chapter.
- digital to digital copying of works: 10% of the number of words in a work, or if the work is divided into chapters, one chapter.
- copying of periodical publications: one article per issue of a periodical publication (whether copied in hard copy or digital format). Two or more articles cannot be copied from the same periodical publication unless the articles relate to the same specific subject matter.
Please note: The Copyright Act specifies limits on the communication of works to be made available online. If the University wishes to make available online a reasonable portion of a work (other than a periodical publication) it can only do so if no other part of the same work continues to be made available at the same time. In other words, if a lecturer has copied a chapter of Patrick White's Voss, and made this available online, no other lecturer in the University can make another part of the same work available online in reliance on the Part VB licence until this first part is taken down. Failure to comply with this limit will result in loss of the licence for the second (and subsequent) portions of a work made available online.
All submissions to the Electronic Readings Service will be checked for copyright compliance. You will be notified if your request is deemed to infringe copyright, and the request and original document(s) will be returned to you.
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All electronic readings will be made available via the Library Catalogue, where they will be searchable by author, article/chapter title, keywords, subject code and lecturer's name. In addition, all WebCT sites will automatically include a Readings link to subject readings on the Library Catalogue.
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